Preparation And Writing Of Correspondence Reports

Improve your written communication skills in the workplace by learning proven writing techniques that will help you become a valuable employee who can write clear, concise, persuasive emails, correspondence, reports, briefs, submissions and other documents.  Through discussing sample documents and engaging in group writing and revising activities, you will learn to judge for yourself whether documents succeed or fail.

Course Objectives

By the end of the program, participants will be able to:

• Research, plan and organize a cohesive and coherent report.
• Write an effective report covering its various stages and divisions.
• Reach the proper conclusions based on analysis of findings.
• Give strong recommendations based on the right conclusions.
• Illustrate reports with attractive visual aids.

Who Should Attend?

Supervisors, managers, and staff who, as part of their work, need to write and present effective reports.

Course Outline

Principles of Report Writing

• Definition of a Report
• Purpose of a Report
• Collecting Facts and Data
• Using the Right Sources to Collect Information
• The Difference between a Memo and a Report
• The Difference between a Letter and a Report

Planning and Organizing a Report

• 5 Stages in Report Writing
  • The Preparing Stage
  • The Researching Stage
  • The Organizing Stage
  • The Writing Stage
  • The Revising Stage
• The Writing Building Blocks

Reaching Conclusions and Making Recommendations

• Analysis of Findings
• Conclusions Based on Analysis of Findings
• Recommendations to be Realistic
• The Different Sections of a Report
• Developing a Cohesive and a Coherent Report

Illustrating Reports with Visual Aids

• Graphs and Tables
• Preparing and Arranging Visual Aids
• The Role of Visual Aids in Making the Report More Understandable
• Choosing the Right Visuals for the Report

Analyzing Reader-Writer Relationship

• Structuring the Report to Make It More Understandable by the Reader
• Position of Reader
• Attitude of Reader Towards the Subject
• Attitude of Reader Towards the Writer
• Knowing and Understanding the Reader

The Writing Process

• The Subject of the Report
• The Purpose of the Report
• The Deadline of the Report
• The Target Audience of the Report
• The Information Sources of the Report
• The Structure of the Report

Course Methodology

A variety of methodologies will be used during the course that includes:

• (30%) Based on Case Studies
• (30%) Techniques
• (30%) Role Play
• (10%) Concepts
• Pre-test and Post-test
• Variety of Learning Methods
• Lectures
• Case Studies and Self Questionaires
• Group Work
• Discussion
• Presentation

Course Fees

This rate includes participant’s manual, Hand-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.

Course Timings

Daily Course Timings
08:00 - 08:20       Morning Coffee / Tea
08:20 - 10:00       First Session
10:00 - 10:20       Coffee / Tea / Snacks
10:20 - 12:20       Second Session
12:20 - 13:30       Lunch Break & Prayer Break
13:30 - 15:00       Last Session