Admin Executive

Job Summary

• Admin Professional to execute the entire gamut of the Admin Department of the company by providing daily support to the managers and Business Development Team in daily tasks, Coordination and company’s general administrative activities.
• Handling all Business Email Correspondences between clients and overseas Offices.
• Sending all Introductory Emails to Clients.
• Handling all Inter Branch Coordination via Email & Tele conversations
• Experience in Drafting Legal /Business Letters to various Embassies, Govt Bodies, and Clients.
• Experience in Drafting Employments Agreements/ Contracts etc.
• Handling & Maintaining Daily Cash Book Entries (Petty Cash).
• Coordinating with all Inter Branch Offices.
• Coordination with Clients for Invoice Clearances
• Organizing appointments with clients for Managers/Business Development Team
• Perform as a Liaison with various vendors
• Handling & Supervision of purchasing & Distribution of Office Supplies
• Handling Office Maintenance/ AMC renewals/ Accommodation Contracts/ Transportation Dept
• Create and maintain effective internal controls for equipment inventory
• Supervision of the Housekeeping Department.

Skills

• Proficiency in Arabic Language ( Written & Oral)
• Good communication skills
• Excellent letter drafting skills
• Knowledge of office management systems and procedures
• Excellent time management skills
• Strong Organizational skills with the ability to multi-task
• Excellent computer software skills – Microsoft Office (Word, Excel and Access), email and electronic calendar (Outlook).
• Effective problem solving and negotiating techniques
• Good working knowledge of office procedures and office management.