Effective Budgeting & Operational Cost Control

The effective management of budgeting and cost control is crucial for project/process-based organizations. Nowadays, if contemporary organizations want to stay competitive, they are urged to think in terms of process-value added to customers/shareholders. Along this line, budgeting, as well as tracking, controlling & reducing cost represent essential activities to be performed and monitored by organizations as they implement their key processes, activities and operations. In addressing these issues, this course is relevant for those professionals & analysts facing the difficult challenge of improving performance while reducing costs of those processes for which there are accountable. By combining techniques analysis, problems and examples with real case studies the course provides delegates with key cost awareness and budgetary skills, which is essential managing and controlling processes/projects in times of increasing global competition where the budgets are inextricably linked with both strategy formulation and cost analysis.

Course Objectives

• Integrate the organization's strategic planning with budgets and processes of cost control
• Understand the importance of project management, appraisal, planning
• Explore traditional versus innovative budgetary techniques
• Get to know activity-based budgeting (and costing)
• Explore capital budgeting techniques & cash flows
• Identify key financial indicators for the business, and how and when to monitor them
• Discuss the problems and limitations of budgetary control and look for alternative tools
• Understand the importance of balancing financial and non-financial measure in managing projects
• Interpret budgets and performance measurement as communication tools
• Link budgetary processes with quality issues and business process improvement

Who Should Attend?

This interactive seminar is designed for professionals with direct or indirect financial responsibilities from every business discipline who are responsible for budgeting and costing. Those involved in manufacturing, production, engineering or sales; for professionals working in a project management environment and for quality specialists will also find this program invaluable.

Course Outline

Introduction: Building a Common Financial Language

• The key role of budgeting and cost control in contemporary organizations
• The 21st century business imperative: delivering value added (but to whom?)
• Towards a cross-functional process-view of the organization
• Financial vs. Managerial accounting (for decision making)
• Understand you processes: integrating financial and non-financial aspects
• Identify the key processes/projects for your own organization
• Video, Examples & Discussion

Budgeting and Cost analysis

• Cost concepts and terminology
• Different costs for different purposes
• Fixed Vs Variable costs: the Cost-Volume-Profit analysis model
• Contribution Margin analysis
• Manufacturing vs. non-manufacturing costs
• Period Vs. Product costs: inventory evaluation and control
• Case study

Traditional vs. advanced techniques in cost-control

• Under-costing and over-costing: the consequences for profitability
• How to refine a costing system?
• Indirect (OH) Vs. Direct costs: Traditional Cost Allocations systems Vs. Activity-Based Costing (ABC)
• Cost hierarchy & Cost drivers
• Linking resources, activities and management
• Introducing Activity-Based Budgeting (ABB) and Management (ABM)
• Video, Case Study and Examples

Master Budget, Flexible budgets and Variance Analysis

• Define the master budget and explain its major benefits to an organization
• Describe the difference between a static budget and a flexible budget
• Compute flexible-budget variances and sales-volume variances
• Discuss the behavioral implication of budgeting
• The budgeting process in your organization: how to improve it?
• Which tools shall we use to complement budgeting and costing?
• Problems, Case Study and Exercises

Beyond the Budgets: Balanced scorecards and Six-sigma

• Broadening performance measurement systems
• The key role of customer satisfaction and business process reengineering
• Beyond budgeting: integrating financial and non-financial issues
• Introducing the Balanced Scorecard
• Introducing the Strategy maps
• Introducing Six-sigma
• Video, Case Study and examples

Course Methodology

A variety of methodologies will be used during the course that includes:

• (30%) Based on Case Studies
• (30%) Techniques
• (30%) Role Play
• (10%) Concepts
• Pre-test and Post-test
• Variety of Learning Methods
• Lectures
• Case Studies and Self Questionaires
• Group Work
• Discussion
• Presentation

Course Fees

This rate includes participant’s manual, Hand-Outs, buffet lunch, coffee/tea on arrival, morning & afternoon of each day.

Course Timings

Daily Course Timings
08:00 - 08:20       Morning Coffee / Tea
08:20 - 10:00       First Session
10:00 - 10:20       Coffee / Tea / Snacks
10:20 - 12:20       Second Session
12:20 - 13:30       Lunch Break & Prayer Break
13:30 - 15:00       Last Session